CLEARANCES & BACKGROUND CHECKS

 

This page contains information on all the clearances that coaches and club administrators need to have in order to be compliant with the Eastern Pennsylvania Soccer Association (EPYSA), the state of PA. and the CDC (Center for Disease Control). After the background checks are completed the Risk Management (RM) form can be submitted. RM link is under the 'Admins & Reps and Coaches' tabs.

 

Keep Kids Safe Website (Info)

 

Concussion Mgt. Website (Info)

 

CONCUSSION COURSE INFO

 

Coaches & club administrators are required to take a free online course once a year to be able to recognize the signs of a concussion and what protocols to follow in the event of a possible concussion.

 

Take the Concussion Course

 

BACKGROUND CHECKS INFO

 

3 clearances are needed, and possibly a 4th.

Clearances 1, 2 and 4 are free. If you need to utilize the FBI check (#3), the club will cover the cost. The club is required to keep a copy of the clearances on file.

  1. PA. State Police Criminal Background Check
    Check is done online every 3 years
  2. PA. Child Abuse History Clearance
    Check is done online every 3 years
  3. FBI Criminal History Record
    This check applies only if you have not lived in PA for the last 10 consecutive years. The check is done partially online. The fingerprinting must be done at a fingerprinting location.
  4. Risk Management Resources
    (EPYSA registration & background check) This check is done online. All coaches and club administrators are required to register with the EPYSA at least once a year.

 

BACKGROUND CHECK INSTRUCTIONS

 

Complete steps 1-3 using the links below. After you received your clearances complete step #4. (During step #4 you will be asked if you completed steps 1-3). You will need to give a copy of your clearances to the club director.

 

Clearance #1

State Police (DHS) Clearance

Department of Homeland Security (DHS).

 

Proof of Clearance for the State Police check will be online only. You will need to login using the info you receive when filling out the online form to check to see when your clearance is processed.

 

State Police Online Form
https://epatch.state.pa.us/

 

 

Clearance #2

Pennsylvania Child Abuse History Clearance.

PA Child Welfare Information Solution (CWIS).

 

Proof of Clearance for the Child Abuse History Clearance will come by mail in the form of a certificate. Plus you will be able to print a copy from the website.

 

Child Abuse Clearance Online Form

Home Page and login area to access online form

Go To Webiste

 

Child Abuse Mail-in Clearance Form (PDF)

Download PDF

 

 

Clearance #3

FBI Clearance Request

* This check applies only if you have not lived in PA for the last 10 consecutive years.

 

Background Check Home Page: This page explains the process & contains links to pages from where you can register to be fingerprinted.

 

www.pa.cogentid.com//index_dpw.htm

 

 

Clearance #4

EPYSA Risk Management Resources

Eastern Pennsylvania Youth Soccer Association (EPYSA).

 

This check needs done once a year, in the fall, unless you start coaching in the spring. If your position in the club changes you will need to updated your records. Example: You coach U10 in the fall but coach U12 in the spring.

 

Online Form

 

 

CONCUSSION MANAGEMENT RESOURCES

HEADS UP to Youth Sports: Online Training Video

This is a free online course via the CDC's website.

 

Coaches & club administrators are required to take the course once a year. After you complete the training and quiz, you can print out a certificate. The club is required to keep a copy of the certificate on file. The course is intended to provide coaches, parents & players with the knowledge necessary to be able to recognize the signs or possible signs of a concussion and arming coaches with a set of protocols to follow that will help insure the proper steps are taken to ensure the athlete's safety.

 

To take the free online course via the CDC's website click the image below. The course is about 30 minutes. Once you complete the training and quiz, you will need to print out a certificate.

 

Concussion Resources Downloads (PDF)